Author : MD TAREQ HASSAN | Updated : 2022/08/03

Required Documents

Follwoing documents are required for dependent Certificate of Eligibility (COE) application

  1. COE application form (在留資格 認定証明書 フォーム ・ Zairyūshikaku ninteishōmeisho fōmu)
  2. Dependent’s photo (1 copy, it will be attached to the form)
    • Taken within 3 months
    • Dimention: 30mm (Width) x 40mm (Height)
  3. Envelope (封筒 ・ Fūtō)
    • Dimention: 120mm x 235mm (長形3号 ・ Nagagata sangō)
    • 404 yen stamp on the envelope
    • Your address, name & mobile number written on the envelope (this envelope will be used to send COE)
  4. Photocopy of your residence card (both sides)
  5. Photocopy of your passport (main page, plus all used pages)
  6. Photocopy of dependent’s passport (main page, plus all used pages)
  7. Photocopy of Marriage Certificate
    • English is ok
    • If marriage certificate is in other language, then Japanese translation is required
  8. Your Employment Certificate (在職証明書 ・ Zaishoku shōmeisho)
  9. Your Certificate of Residence (住民票 ・ Jūminhyō)
  10. Tax certificates:
    • Nōzei shōmeisho (納税証明書)
    • Kazei shōmeisho (課税証明書)


COE Application Form

Download COE Application Form:

About COE Application Form:

Sample Documents

COE Application Form

COE Application Form - Page 1

COE Application Form - Page 2

COE Application Form - Page 3



Employment Certificate (在職証明書)

Employment Certificate

Marriage Certificate

Marriage Certificate

Residence Card

Residence Card (both sides)

Passport (main page, plus used pages)


Passport - used page

Jūminhyō (住民票)


Nōzei shōmeisho (納税証明書)


Kazei shōmeisho (課税証明書)


Submitting Application Form and Documents

Following instruction is for Tokyo region (process is should be the same for other regions too):